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Minutes of the Universal Ordinary Shareholders' Meeting

Key points and template

Approovd helps you to create legally compliant minutes of the universal ordinary shareholders’ meeting easily and in just a few minutes. For only CHF 89 per document.

Key Points Included in These Minutes of the Universal Ordinary Shareholders’ Meeting

Formal requirements for the holding of a universal meeting
Organizational matters: date, time, place, and representation
Ordinary agenda items: Approval of the annual financial statements and appropriation of the financial result, distribution of capital reserves if applicable, election and discharge of the members of the board of directors, and election of the auditors
Option for further agenda items

Use These Minutes of the Universal Ordinary Shareholders’ Meeting if …

… you are holding the annual (ordinary) shareholders’ meeting of a company

… you need flexibility in the organization of the meeting without having to comply with the strict legal requirements for convening it

… all shareholders attend the meeting or are represented by proxy

What are Minutes of the Universal Ordinary Shareholders’ Meeting?

At least once a year, the shareholders of Swiss companies must meet within six months of the end of a financial year, primarily to approve the annual financial statements and results and to elect the members of the board of directors and the statutory auditors. The shareholders thus gather annually for an (ordinary) shareholders’ meeting. The law stipulates that a record of the resolutions, votes, and discussions must be kept in minutes.

If all shareholders attend or are represented at the shareholders’ meeting, the meeting may also be held without being formally convened. In particular, no deadline for invitations has to be observed. In practice, shareholders often grant a power of attorney to a member of the board of directors or the management, who will then hold the meeting.